Register, assign, and share vehicle locations
How to manage the registry of vehicles + drivers, share a live tracking link with a customer, and update compliance fields like registration / insurance / road-worthiness.
The vehicle registry
Each row in Vehicles represents one tracked asset. The required fields are registration plate, make, model, and year. Optional fields include nickname (shown on map markers), fuel-tank capacity (unlocks litre display), and ownership/labels for custom organisation.
Compliance expiries
Three first-class expiry columns on the vehicle row drive the compliance badges and reminders: Registration expiry, Insurance expiry, Road-worthiness expiry. The compliance page surfaces every vehicle with an item due in the next 30 days; the dispatcher can drill down with one tap.
Driver assignments
A driver is "assigned" to one vehicle at a time. Assigning from the driver-detail page and from the vehicle-detail page does the same thing under the hood — both writes flow through the same audit table so the assignment timeline on the vehicle's Assignments tab shows every change regardless of which side started it.
- Open the driver's detail page.
- Tap Assign vehicle; pick the vehicle.
- To unassign, tap the X on the green pill that appears next to the driver's name on the vehicle detail.
Share live location with a customer
Need to send a "your shipment is here" link to a non-FleetCommando user? The Share button on every vehicle gives you a tokenised public URL that needs no login.
- Open the vehicle, tap the green Share location button at the top.
- Fill in the object label ("shipment 123"), how long the link stays valid (1h to 30 days), and optionally the recipient's name / email / phone — emails are sent automatically.
- Tap Create & copy. The link looks like fleet.midaspathsoftwaresolutions.com/share/abc123…. Anyone with the URL sees the live position + weather + safety advisory at the truck — no app needed.
- You can revoke the link any time from the same dialog.